sjTasks vs Asana
Asana charges for every person on it. sjTasks charges one flat price, whoever you add.
Your clients come in free, see only their own projects, and can answer you from their inbox. Every task carries an estimate and the hours logged against it, on every plan.
What your team gets with sjTasks
Your client can use it on day one
Invite them by email. They choose a name and a password, and they are in. They see the projects you gave them and nothing else of yours. They read, write notes, and can answer by replying to an email. Guests are free and never counted, on every plan, Free included.
Asana’s guests are free on Starter and above too. Its free Personal plan holds 2 users.
One price, and nobody to call
A flat monthly price, and on every paid plan adding a person never changes it. You sign up, choose a plan in Billing, and cancel any time. The Free plan takes no card and does not expire.
Asana charges per person: 10 people on Starter is $109.90 a month billed annually, or $134.90 billed monthly.
The email carries the work
An email from sjTasks says what happened: the note in full, the brief of a task handed to you, each change on its own line. A daily status each morning and a weekly summary. You can read your day without signing in, and what only concerns the watchers stays in the app, so the inbox stays quiet.
Reply by email, send work by email
Reply to any email about a task and your reply becomes a note on it. Forward a client’s email to a project’s address and it becomes a task, with the attachments on it.
Files live on the work
The brief, the photo and the signed contract sit on the task they belong to, each shown as a picture. Up to 2 GB a file on every plan. Nobody scrolls back through a thread to find one.
Asana’s free Personal plan limits a file to 100 MB.
Estimates and hours on every task
Time tracking is on every plan, Free included: one switch in Team settings, and every task takes an estimate and the hours logged against it. The report that sets hours against estimates, by person and project, is on every plan too.
On Asana, time tracking starts at Advanced, $24.99 per person a month billed annually.
Each person sees what they need
Access is set per person: the whole team, named projects, or every project of one client. A field worker sees only the jobs assigned to them, finishes them, leaves notes and photos, and logs hours. Field workers are on every plan, and on Free they count among its 5 people.
Your data leaves when you want it to
An admin can export the whole team at any time: the data, the notes, the time, and the files, up to 5 GB; past that, we send the files another way. If a plan ends, the team goes back to Free with everything in it, and the export keeps working.
Where they differ
| Topic | Asana | sjTasks |
|---|---|---|
| Pricing model | Per user. Starter is $10.99 per user a month billed annually, or $13.49 billed monthly; Advanced is $24.99, or $30.49; Enterprise is by quote. Seats are added one at a time up to 5 users, in fives up to 30, in tens up to 100, and in larger steps above. | Flat, and stepped by room: Standard at $35 a month for 25 active projects and 50 GB, Unlimited at $119 for as many active projects as you like and 250 GB. Unlimited people on every paid plan. The eleventh person costs nothing extra. |
| Clients and guests | Free and unlimited on Starter and above; their page says guests do not affect the user count. The free Personal plan is for up to 2 users. | Free, unlimited and never counted, on every plan — Free included. |
| Features by tier | Timeline and Gantt, reporting dashboards, automations, forms and custom fields arrive at Starter; portfolios, goals, resource management, time tracking and approvals at Advanced; single sign-on and provisioning at Enterprise. | Every plan has every feature, time logging included. The time report is on every plan too. |
| Free plan or trial | A free Personal plan for up to 2 users. Their pricing page does not state a trial length. | A Free plan with every feature — 5 people, 2 active projects, 1 GB. No card, and it does not expire. |
| 10 people and 20 clients | 10 Starter seats: $109.90 a month billed annually, or $134.90 billed monthly, with the 20 clients as free guests. Time tracking needs Advanced, which makes it $249.90 a month billed annually. | Standard, $35 a month, with hours logged on every task and the time report included. |
Where Asana fits better
Asana suits a large organisation with someone whose job is to run the system: timelines and Gantt charts, portfolios, goals and automation rules across many teams.
Also on every plan
- Ask a question in plain words — “what is late for Jane this week” — and get the list back; ask how something works and get the answer from the guide.
- A board, a list and a calendar of the same project.
- Project templates: four to start from, or save any project of yours as one.
- Subtasks that are real tasks, with their own owner, date and estimate; one can block its parent.
- Tasks that arrive by email, a project's news in a Slack channel, and notifications you can reply to.
- A project connected to a Gitea repository: a task with the right tag opens an issue, its state comes back, and a developer chooses line by line what a client sees.
- Almost nothing is destroyed: work is canceled, projects are archived, and what an admin deletes waits 30 days in a trash.
Try it on a real project
The Free plan is every feature, your clients invited as guests at no charge, and no card. Pay only when you outgrow the room.
Start free — no card neededAsana’s prices and plan details were read from their pricing page on 2026-09-25 and may have changed since; anything that page did not say is left out rather than guessed. Ours are on our pricing page. Asana is the name of a product that is not ours.