sjTasks vs ClickUp
ClickUp has a setting for almost everything and charges per user. sjTasks has one flat price, and a new team's task starts with its status, who has it and when it is due; you turn on the rest when you need it.
Your clients see only what you share, are never counted, and can start the day you invite them. A task has the handful of fields an agency uses, and the reports answer the questions an owner asks.
What your team gets with sjTasks
Your client can use it on day one
Invite them by email. They choose a name and a password, and they are in. They see the projects you gave them and nothing else of yours. They read, write notes, and can answer by replying to an email. Guests are free and never counted, on every plan, Free included.
ClickUp gives paid plans guest seats by formula. On its Free plan, guests get full edit access, and that cannot be changed.
One price, and nobody to call
A flat monthly price, and on every paid plan adding a person never changes it. You sign up, choose a plan in Billing, and cancel any time. The Free plan takes no card and does not expire.
ClickUp charges per user: 10 people on Unlimited is $70 a month billed yearly, or $100 monthly. AI is extra, from $9 per user a month.
The email carries the work
An email from sjTasks says what happened: the note in full, the brief of a task handed to you, each change on its own line. A daily status each morning and a weekly summary. You can read your day without signing in, and what only concerns the watchers stays in the app, so the inbox stays quiet.
Reply by email, send work by email
Reply to any email about a task and your reply becomes a note on it. Forward a client’s email to a project’s address and it becomes a task, with the attachments on it.
Files live on the work
The brief, the photo and the signed contract sit on the task they belong to, each shown as a picture. Up to 2 GB a file on every plan. Nobody scrolls back through a thread to find one.
ClickUp’s Free plan holds 60 MB of files in all.
Estimates and hours on every task
Time tracking is on every plan, Free included: one switch in Team settings, and every task takes an estimate and the hours logged against it. The report that sets hours against estimates, by person and project, is on every plan too.
On ClickUp, time tracking starts at Unlimited and timesheets at Business.
Each person sees what they need
Access is set per person: the whole team, named projects, or every project of one client. A field worker sees only the jobs assigned to them, finishes them, leaves notes and photos, and logs hours. Field workers are on every plan, and on Free they count among its 5 people.
Your data leaves when you want it to
An admin can export the whole team at any time: the data, the notes, the time, and the files, up to 5 GB; past that, we send the files another way. If a plan ends, the team goes back to Free with everything in it, and the export keeps working.
Where they differ
| Topic | ClickUp | sjTasks |
|---|---|---|
| Pricing model | Per user. Unlimited is $7 per user a month billed yearly, or $10 billed monthly; Business is $12, or $19; Enterprise is by quote. AI is a separate per-user add-on, from $9 a month. | Flat, and stepped by room: Standard at $35 a month for 25 active projects and 50 GB, Unlimited at $119 for as many active projects as you like and 250 GB. Unlimited people on every paid plan. |
| Clients and guests | By formula. Unlimited gives 5 guest seats for a one-user Workspace plus 2 for each additional paid user; Business gives 10 plus 5. Read-only guests are unlimited on paid plans. On Free, guests have full edit access that cannot be changed. | No formula. Guests are free, unlimited and never counted, and they see only the projects they are invited to. |
| Features by tier | Free has 60 MB of storage and 100 automation runs a month. Unlimited adds unlimited storage, native time tracking, Gantt and goals, with 1,000 runs. Business adds dashboards, timesheets, unlimited message history and 5,000 runs. Enterprise adds SAML single sign-on. | Every plan has every feature, time logging included. The time report is on every plan too. |
| Free plan or trial | A Free Forever plan, and a full refund within 30 days on the paid ones. Their pricing page does not state a trial of the paid plans. | A Free plan with every feature — 5 people, 2 active projects, 1 GB. No card, and it does not expire. |
| 10 people and 20 clients | 10 users on Unlimited: $70 a month billed yearly, or $100 billed monthly, with 23 guest seats (5, plus 2 for each of the other 9 users), which covers 20 clients. Dashboards and timesheets need Business: $120 a month billed yearly, or $190 billed monthly. | Standard, $35 a month, with hours logged on every task, the Workload report, and the time report included. |
Where ClickUp fits better
If your team wants docs, whiteboards, sprints, chat and AI in one window, and enjoys configuring them, ClickUp puts all of it there.
Also on every plan
- Ask a question in plain words — “what is late for Jane this week” — and get the list back; ask how something works and get the answer from the guide.
- A board, a list and a calendar of the same project.
- Project templates: four to start from, or save any project of yours as one.
- Subtasks that are real tasks, with their own owner, date and estimate; one can block its parent.
- Tasks that arrive by email, a project's news in a Slack channel, and notifications you can reply to.
- A project connected to a Gitea repository: a task with the right tag opens an issue, its state comes back, and a developer chooses line by line what a client sees.
- Almost nothing is destroyed: work is canceled, projects are archived, and what an admin deletes waits 30 days in a trash.
Try it on a real project
The Free plan is every feature, your clients invited as guests at no charge, and no card. Pay only when you outgrow the room.
Start free — no card neededClickUp’s prices and plan details were read from their pricing page on 2026-09-25 and may have changed since; anything that page did not say is left out rather than guessed. Ours are on our pricing page. ClickUp is the name of a product that is not ours.